The stock that walks out
Restaurant theft control software that shows the gap in rupees
Theft rarely looks like theft. It looks like a store lighter than the sales say it should be, and a void nobody remembers approving.
Last reviewed 1 Oct 2026
- 1What recipes sayThe day’s sales, through your recipes, say what should have gone
- 2What the count foundPaneer: 1.4 kg under what the recipes used, priced in rupees
- 3A PIN for every voidA cashier cannot void or discount without a manager’s PIN
- 4Audit logEvery void, who approved it and when
- In rupeesthe gap between what recipes used and what the count found
- Manager PINfor every void and discount a cashier asks for
- One personper PIN: a PIN two people share is refused
- Audit logevery governed change, who made it and when
01At a glance
Where the leak shows up
- What the recipes sayEach dish sold draws its ingredients through its recipe, so the day’s sales say how much paneer, oil or chicken should have gone.
- What the count saysThe day’s count is set against that figure. The Variance tab shows theoretical use, count shortfall, wastage, and the variance in rupees and per cent.
- Unaccounted todayOne figure at the top of the tab says what the day’s unexplained shortfall is worth.
- A PIN for every voidCashiers cannot void or discount on their own. A manager’s PIN approves it, and the manager is recorded as the approver.
- No shared PINsA PIN has to belong to exactly one person. One that two people share is refused, because an approval by an unclear person is not an approval.
- Voids in one reportReports, Cash and loss, Discounts and voids lists every void and discount. The audit log names who approved each one.
02In detail
How do you show pilferage without watching every shift?
A camera shows that a hand moved. It does not show that a kilo of paneer left without being sold. What holds up is arithmetic: the recipes times the dishes sold give the quantity that should have gone out, and the count gives what did. When the count is short of that figure, the gap has a size and a price.
CountStand does that sum for the day, ingredient by ingredient, and puts the rupees beside it, with logged wastage shown in its own column. You are not accusing anyone on a hunch. You are pointing at a costed gap on a named ingredient and asking why.
Is every gap theft?
No, and treating it that way costs trust. A gap is the sum of theft, heavy portions, staff meals nobody recorded, spoilage nobody logged and miscounting. Putting it in rupees per ingredient points at the cause: a steady gap on oil every day reads differently from one spike on a festival night.
The till side is simpler. A void needs a manager’s PIN, a shared PIN is refused, and the report and the audit log name who did what. A pattern of voids by one login on one shift stops being a feeling and becomes a list you can read.
03Questions
Questions about stock and voids
It works out what the day’s sales should have used through your recipes, sets the day’s count against it, and prices the shortfall per ingredient in rupees. Logged wastage is shown beside it.
Not alone. A cashier needs a manager’s PIN to void or discount, and the manager is recorded as the one who approved it.
No. Heavy portions, unrecorded staff meals, spoilage and a miscount show up the same way. The rupee figure per ingredient tells you where to look first.
The Variance tab shows today, against today’s count, so the figure is only as good as the count behind it. Count the ingredients that cost you most.
No. Inventory, recipes and the void controls are in Single, from ₹2,999 a month per outlet.
Put a rupee figure on what goes missing
Stock variance and void controls in every plan. Apply for access; the first 30 days are free, with no card.
From ₹2,999 a month per outlet, plus GST