From order to payable
Restaurant procurement software that closes the buying loop
Buying is a supplier, an order, a delivery and a bill to pay. Kept in four places, they never agree.
Last reviewed 1 Oct 2026
- 1SupplierEach supplier on record, with the ingredients you buy from them
- 2PO sentEach order has its own number and stays a draft until it is sent
- 3Received into stockOne press adds the order’s quantities to stock and writes a receipt
- 4What you oweEach receipt adds to that supplier’s Payable column
- 5PayRecords what you paid; money does not move through CountStand
- Suppliersand the ingredients you buy from each
- PO numberson every order, from draft to sent to received
- One pressreceives an order into stock
- Payableper supplier, paid down with Pay
01At a glance
The buying loop, in one place
- Suppliers on recordKeep each supplier and the ingredients you buy from them, so an order goes to the right one.
- Purchase ordersRaise an order for what you need and send it. Each order has its own number and stays a draft until it is sent.
- Drafts from the forecastOne press on the inventory forecast drafts orders for what is running short, grouped by supplier, for you to check.
- Receive the deliveryReceiving an order adds its quantities to stock and writes a receipt against the order.
- What you oweEach receipt adds to what you owe that supplier. The Payable column shows it, and Pay records what you paid.
- Stock that matches the shelfStock rises when the delivery is received, not when the order is placed, so the store and the system agree.
02In detail
Why keep buying in the same system as billing?
In most restaurants the order goes out on a phone call, the delivery note goes into a drawer and the supplier’s balance lives in a diary. Each record is right on its own day. Together they disagree, and nobody can say what is owed to whom without an evening of adding up.
CountStand keeps the order, the receipt and the balance in the same place as your stock. Receiving a delivery is one action that moves the stock and the payable together, so the two can be read from one screen when the supplier calls.
What happens when a delivery arrives?
Open the purchase order and receive it. The quantities on the order go into stock, a receipt is written against the order, and the supplier’s payable rises by the order’s value. The receiving screen takes the whole order in one press, so receive it once the delivery matches what was ordered.
When you pay the supplier, Pay records the payment and lowers what you owe. CountStand does not move the money. It keeps the record of what was ordered, received and paid, in that order, on one supplier.
03Questions
Questions about buying
It keeps suppliers, purchase orders, deliveries and what you owe in one place, so receiving a delivery updates stock and the supplier’s balance together.
Yes. One press on the inventory forecast drafts orders for what is running short, grouped by supplier. You check them and send them.
No. Pay records a payment you have made and lowers what you owe that supplier. Money does not move through CountStand.
No. Suppliers and purchase orders are in every plan, from ₹2,999 a month per outlet.
Make every delivery update the numbers
Suppliers, orders, receipts and payables in every plan. Apply for access; the first 30 days are free.
From ₹2,999 a month per outlet, plus GST