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Reports

Restaurant analytics software that reads from the bill

Every report is drawn from the orders and payments that printed your bills, so the number on the screen is the number that was rung.

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The short answer Restaurant analytics software should report the money you actually took. CountStand’s reports read the same orders and payments that printed your bills: sales by day and by hour, item performance, payment mix, discounts and voids, food cost, prime cost, tips, staff and labour cost. Each sales, cost and tax report exports as CSV, JSON or PDF, the GST report gives the portal-ready GSTR-1 file, and the accounting export hands a date range of sales to Tally. In every plan, from ₹2,999 a month.
5:00 am₹935PDFJSONCSV1The bill2Day rolls at 5:00 am3Reports4Exports
  1. 1The billEvery report reads the orders and payments that printed it
  2. 2Day rolls at 5:00 amSo a 1:00 am bill counts for the night before
  3. 3ReportsSales by hour, payment mix, food cost and prime cost
  4. 4ExportsEach sales, cost and tax report as CSV, JSON or PDF
Fig. 0One bill at Akira, Surat, a sample outlet: from the bill to the export files.
  • 5:00 amthe trading day rolls, so a 1:00 am bill counts for the night before
  • CSV · JSON · PDFexports on the sales, item, cost and tax reports
  • Tally XMLdaily sales vouchers for any date range
  • GSTR-1the portal-ready JSON, from the GST report

01At a glance

What the reports cover.

  • Sales by day and by hourOrders, covers, gross, GST and discounts for each trading day, set against the period before it, and an hourly heatmap by weekday.
  • Item performanceUnits, revenue, cost and margin for every dish, sorted into menu-engineering quadrants. A manager can change a price from the report, and the change is logged.
  • Payment mixCash, UPI, card and QR for the period, with refunds shown beside the takings they came out of.
  • Discounts and voidsEvery discount and void in the period, totalled by the person who gave it.
  • Food cost and prime costRecipe cost against sales by category, and prime cost with labour added, so the margin is read rather than guessed.
  • GST, ready to fileRate-wise tax and the HSN summary for the month, and the GSTR-1 JSON your accountant uploads to the portal.

02In detail

What should restaurant analytics software get right first?

The day. A restaurant trades past midnight, so a calendar date files the end of every dinner service under tomorrow. CountStand’s operating reports run on the trading day, which rolls at 5:00 am: a bill rung at 1:00 am belongs to the night that earned it, in the sales report, the payment mix and the food-cost run alike.

The source. The reports read the orders and payments the till wrote when it printed each bill, not a copy made later in a spreadsheet. There is no second set of numbers to keep in step with the till, and no evening spent making two totals agree.

How do the numbers reach my accountant?

Each sales, cost and tax report exports as CSV for a spreadsheet, JSON for a script, or PDF for the file. The accounting export takes a date range and turns each day’s sales into a Tally voucher, or a CSV with the taxable value, CGST and SGST for every day.

Tax periods run on the calendar, so the GST report and the Tally export count that 1:00 am bill on its calendar date, and the two files agree with each other at every month end. The trading day is for running the restaurant; the calendar is for the return.

03Questions

Questions about the reports.

04Read next

Read the day from the bills

Every report is in every plan, from ₹2,999 a month. Apply, and we reply within two working days.

From ₹2,999 a month per outlet, plus GST

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