Buy before you run out
Predictive inventory reordering from your own sales
Running out on a Friday and over-buying on a Monday are the same missing number: how many days the stock in the store will last.
Last reviewed 1 Oct 2026
- 1Days to stockoutDays of stock left for each recipe ingredient, at today’s rate
- 2LowAt or under its reorder level: the forecast says how much to order, and why
- 3Draft ordersOne press turns suggestions into draft orders, one per supplier
- 4Agent offSwitched off for the first restaurants: every order starts with a person
- Daysof stock left for each recipe ingredient, at today’s rate
- 4 daysor fewer puts an ingredient in the at-risk count
- One pressturns suggestions into draft orders, one per supplier
- Hourlystock checks in every plan, when an item runs low
| Item | On hand | Status |
|---|---|---|
| Paneer | 1.2 kg | Low |
| Nylon sev | 0 kg | Out |
| Milk | 14 L | |
| Coffee powder | 2.1 kg |
- Paneer · 1.2 kg · LowAt or under its reorder level. The forecast says how much to order, and why.
- Nylon sev · 0 kg · OutOut of stock. Days to stockout is the number that sees this coming.
- Milk · 14 LNo tag, nothing to do. Only Low and Out rows need you.
01At a glance
From the rate you sell to the order you send
- Days to stockoutFor each ingredient your recipes use, the forecast reads recent sales through the recipes and says how many days the stock will last.
- The at-risk countIngredients with four days or fewer are counted at the top of the tab, beside how many have a reorder suggested.
- It shows its workingEach suggested line opens to show what is on hand, the daily use, the days left, the reorder level, par and the supplier’s lead time.
- One press, draft ordersOne press turns the suggestions into draft purchase orders, grouped by supplier. Nothing is sent until you send it.
- Stock alerts, in every planAn agent checks stock every hour, tells you in the app and by email when an item runs low, and lists low items in the morning brief.
- What stays offThe agent that would turn the forecast into draft orders by itself is off at launch. Every order starts with a person.
02In detail
Why is ordering the same list every Monday wasteful?
A standing order ignores that last week had a long weekend and this week has a wedding booked. It over-buys what did not move and under-buys what did, so the store holds spoiling stock while the kitchen runs out of a dish on Saturday night. The habit feels safe because it never looks at what was sold.
Ordering against days to stockout replaces the habit with the number that matters: how long each ingredient will last at the rate your dishes are selling. The perishables you would have binned and the dishes you would have taken off the menu both shrink.
How is a draft order put together?
For an ingredient that needs reordering, the suggested quantity covers your supplier’s lead time plus a cover of stock, at the rate you use it. Each line shows those figures before you press anything, so you can see why it says two crates and not five.
Press once and the suggestions become draft purchase orders, one per supplier. Give each ingredient its supplier so its line lands on the right order. The drafts wait in Purchases until you check them and send them.
03Questions
Questions about reordering
It reads recent sales through your recipes, works out how many days each ingredient will last, and suggests a quantity that covers the supplier’s lead time plus a cover of stock.
No. You press for the draft orders, check them and send them. The agent that would draft them by itself is switched off at launch.
The ones your recipes use, because the rate of use comes from dishes sold. An ingredient with no recipe behind it has no rate to forecast from.
Yes, in every plan: an hourly check, a note in the app and by email, and the low items in the morning brief. The forecast is in every plan too.
Order before you run out
The stockout forecast and stock alerts are in every plan. Apply for access, and we reply within two working days.